Many organizations have learned that Business Process Management (BPM) can compress cycle times, reduce cost and improve responsiveness, yet only about one-third of "process-oriented" companies go beyond the basics of the initial project. A growing number of companies are starting to implement the basics of documenting, anal... Read more
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There are many types of scanning software on the market that differ in the features they offer and the quality they deliver. Why should you bother with knowing about them?
The answer is that the quality of your scanned document will depend on whether you use the available features or not. Even the best scanning software might fail to deliver quality results if you don't use available features in an appropriate manner. Isn't scanning just a physical process and the software an automatic tool? To a large degree, they are. If you're scanning a standard printed document that uses black ink and has clear printing, the scanner and software will deliver what you expect. However, in the real world, this might not always be the case. The printed document may become folded and worn out through frequent handling, and the scanned image might be illegible in places. In other cases, the scanner may not be able to work satisfactorily with the color of the ink, particularly when the ink and paper color are similar. There are several such possibilities that can result in unsatisfactory scanning results. It's in these circumstances that you will have to look at the software features and do some tweaking to produce acceptable quality results. So what kinds of tweaking are typical? Work on the Original Document You can try to improve the condition of the original paper document. Iron out the folds (without burning the paper). Do whatever else is possible without affecting the authenticity of the document. Use the Edit Feature of Scanning Software Where the characters are illegible, you can edit the scanned image to improve legibility. This is best done only if you cannot get legible results using other software features, discussed below. Adjust Brightness and Contrast It's often possible to improve the original by adjusting the brightness and contrast settings offered with the scanner (software). However, you should know how to use these to produce desired results. Scan with the Correct Orientation Some documents come with a landscape orientation - more wide than high - while others have a portrait orientation - more high than wide. Scan the originals with a matching orientation. Post-scan rotation to achieve the correct orientation may result in detail loss. Scan Only the Portions You Need You might need only a particular section of a document for your purpose. In such a case, scan only those sections. That way, you can get more detail in the scanned result. Other Scanning-Software Settings Other settings possible with scanning software include adjusting sharpness, resolution, color, exposure, and output format. These too affect the final result. However, some of these adjustments are more relevant in the context of the intended use of the scanned image, rather than producing acceptable quality results. Thus, output formatted as TIFF preserves details and is best for printing. If some loss of detail does not matter, as when the scanned image is to be used on Web pages, JPEG can produce results that are smaller in size (a big factor for quick downloading by a visitor). Read the user manual that came with the scanner and learn how to use the scanning software features.
What kinds of software do you need to move towards a paperless office? For that matter, how do you move to a paperless office? This article attempts to answer the latter question first.
Moving to a Paperless Office
... A local hairdresser who goes to customers' homes and manages their hair cuts and treatments might not need paper (or any other kind of) documents (and might indeed have a 'paperless office'). Any businesses of larger sizes canno... Integrated document management (IDM) has several dimensions to cope with the variety and quantity of documents that are the characteristics of today’s business. Technology has made it possible to do many things that stream... Electronic document storage means that documents are stored on magnetic or optical media using a computer. The documents can be ones originally created in an electronic form, as when you create a word-processed document or recor... Electronic document management systems (EDMS) transform the speed and quality of information access. You can now extract needed information from a base of millions of documents. Provided you know how not to be overwhelmed with t... Your document scanner cannot do much by itself. It's the document scanning software that interprets the light information and produces meaningful results. This article first describes the significance of scanning to document man...
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